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    August 25

    I am NEVER that busy!

    I was in a review with one of the people I manage.  We do reviews on a six month schedule.  We used to do them just one a year, but found that too much time goes back to make it effective.  But that's another story for another time.
     
    So I'm sitting in the review with this person, and the following conversation started:
    Employee: I'm a little jealous.  I see that you have spent a lot of time with ____ (another employee) and I wish I had some of that time with you.
     
    Me: So, why don't you?  You know you can come see me anytime?
     
    Employee: But, I didn't want to bother you.  I know that you are very busy and don't have a lot of time for everyone.
     
    Me: I am never that busy.   I will make the time.    I know that I don't have the time to spend a couple of hours each day with every person, but I will try to spend as much time as possible if there are issues that need to be resolved.  In other words, THAT is my core job -- that as a manager, I need to make sure that there are no bottlenecks in the way of getting to your work.  If you are stuck, that's a bottleneck.  I'm not doing my job if I don't make time for you.  Other things take lower priority in my opinion.
     
    Employee: Do I need to arrange time beforehand or just come to see you when I need to discuss?
     
    Me: Come see me.  If the time is truly not right to give you enough attention, we will schedule a meeting within the next 24 hours.  Otherwise, I will push other work away and give you my complete attention.  One more thing: You are one of my managers.  You will have more issues that need to get resolved because things have also been escalated to you as a manager.  Therefore, what time I do need to give is especially important to give to managers.  Why?  Because I know that I am not only helping that person, but the people that they are leading.   Also, I am setting the example to managers that they in turn need to be accessible to people that they are leading.
    Even though most managers have an "open door policy", most people they manage either don't believe it or feel that they are "bothering" their managers with issues that they aren't really sure are important to those managers.   And, I know that there are managers that don't make the time, and do feel bothered.  I will admit that in the past I used to be a little more that way. But I quickly realized that I was being a very poor manager.  I was forgetting my primary job - to help their people succeed.   If their people succeed, everyone wins - customers, management, shareholders, owners, and employees.  Once I knew that, I MADE THE TIME!
     
    As a manager, you need to demonstrate to your people that you will make the time for your people.  Sure, you do expect them to be empowered enough to resolve many issues by themselves or with others.  But, if they get stuck, they are to come get help to get unstuck.
     
    Funny thing was  in this situation, the other person that he was jealous about was another one of my managers.  He comes into my office for a couple of hours each week on and off with various issues.  I never had to have this conversation with him.  He just GOT it!  He knew that he was expected to come to me, and that I would make the time.  I had demonstrated that to him on numerous occassions.  He also gets it that he expect management to be there for their people.   He doesn't have to apologize for it.  He doesn't have to feel less worthy because of it.  He has done what he can and needs advice and help.  And, I am thankful to be helpful to him.
     
    I will have to have more conversations like this until the other person feels comfortable that I will be there for them.   There will be others that I will need to see that they are having struggles and jump in and help -- because they are the kind of people that have a hard time acknowledging and accepting that they need help.

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